Receptionist cum Admin Assistant

Jobs Description

• Attend all incoming phone calls and walk-in visitors professionally
• Greeting, welcoming, and assisting visitors
• Arrange courier pick up and manage incoming letters/documents/parcels before circulating to the respective department
• To update the telephone directory and contact list
• Maintain office security by controlling access via the reception desk (monitor logbook)
• Maintain cleanliness in reception area
• Set up meeting facilities
• To provide general administrative, clerical support and other duties as and when assigned by the Head of Department

Requirements

• Candidate possess at least a Diploma in any field or equivalent
• Can converse in English and Malay. Mandarin is an added advantage
• Good communication and interpersonal skills

PA to Campus Principal

Jobs Description

•  Work with the Principal to manage communication with parents, staff, and students as required
• Act as a minute secretary, preparing agendas and minutes for committees
• Communicate to staff relevant information as directed by the Principal
• Support the Principal in the management of MGS’s events
• Attend to all administrative duties, including phone, email, and office enquiries
• Visitors (receive/announce/direct)
• Format letters and distribute communication as required
• Attend to all word processing as required
• Maintain confidential student and staff records
• Scheduling and confirming appointments, meetings, and events
• Handling basic inquiries and sorting mail
• Assisting the Chairman, Manager and principal in their day-to-day activities and schedule
• Managing all communication, correspondence, and filing work of the Principal’s office
• All letter drafting work of the school
• Assisting in making presentations for the school
• Assist the Campus Principal in Staff Meeting Minutes

Requirements

• Highly developed communication, networking, and interpersonal skills, including the ability to
  liaise effectively with a wide range of people within MGS and beyond
• Strong written and oral communication skills
• Well-developed listening skills
• Demonstrated ability and preparedness to deal with confidential documentation and information in the strictest confidence at all times
• Be able to work cooperatively and effectively with others to set goals, resolve problems, and
  make decisions that enhance the school’s effectiveness
• Assess situations to determine importance, urgency, and risks, and make clear decisions which
  are timely and in the best interests of the client and school
• Working knowledge of and experience in working within a school setting
• Strong administrative, time management, and organizational abilities, including the ability to
  succeed in a busy and fast-paced environment
• Knowledge or understanding of compliance in an organization is highly desirable
• Ability to function effectively as both an individual and a member of a team with an ability to
  initiate as required
• High-level computing skills
• Exceptional ability to draft letters/ emails/ messages for effective communication
• Experience in answering and screening calls, as well as scheduling appointments
• Ability to observe professional business etiquette and maintain a professional appearance
• Proficiency in appointments, scheduling, and call forwarding
• Excellent interpersonal and communication skills

Please send your resume to hr@matrixschools.edu.my